The flights are booked. The itinerary’s coming together. You’ve finally got that trip on the calendar you’ve been talking about for months. And somewhere in the middle of all that planning, you did the responsible thing, you booked your dog’s boarding stay too.
Take a breath. That part’s done. Your dog has a place to stay, a team who’ll look after them, and you get to actually enjoy your trip instead of spending it worrying.
But there’s a small stretch of time between “booking confirmed” and “dropping my dog off” where a lot of owners aren’t quite sure what happens next. What do they actually need from me? What should I pack? Is there anything I’m forgetting? It’s a fair question, and it’s one we get asked all the time here at New Inn Kennels.
So here’s the honest, no-fuss version of what to do between now and drop-off day, so that when the time comes, you can hand over the leash, say a calm goodbye, and head off on your trip without a second thought.
Here’s what we’ll cover in this blog:
- Getting your dog’s vaccination records to us ahead of time
- Why this step matters more than owners realize
- What to actually pack for your dog
- Things you don’t need to bring
- How much food to pack (and why a little extra goes a long way)
- What to expect on drop-off day
First Things First: Getting Your Dog’s Records to Us
Before anything else, there’s one thing that needs to happen ahead of drop-off not on the day of, but genuinely a bit before. We need current proof of your dog’s vaccinations on file, including their Bordetella (kennel cough) vaccine, since that’s required for any dog joining a group boarding environment.
We know this can feel like just another item on an already long pre-vacation checklist. But it’s worth doing early, because it’s the one thing that, if missed, can turn an otherwise exciting drop-off morning into a stressful one.
How to get your records to us:
- Email them over as soon as your booking is confirmed
- Ask your vet’s office to send them directly to us, most clinics can do this in a couple of minutes
- Keep a saved copy for yourself so future bookings are even faster
Once you’ve sent them, drop us a quick message to confirm we’ve received everything. That way, there’s nothing left to wonder about as your trip gets closer.
Why This Step Matters More Than Owners Realize
Here’s the thing, nobody sets out to forget this. Most owners genuinely believe their vet has already sent everything over, or that a record from last year still counts. Life is busy, vacations sneak up fast, and paperwork is rarely the fun part of trip planning.
But every so often, this gap means a dog arrives at drop-off without valid records on file, and in a group boarding environment, where dogs are close to one another all day, we simply can’t make exceptions, even when we can tell how much a dog is loved and how well cared for they are at home. It’s genuinely the last thing we want, for you or for your dog. Getting this sorted early is the one step that protects your trip from a last-minute scramble.
What to Actually Pack for Your Dog
Think of this less as a chore and more as a small act of care a few familiar things that’ll make your dog’s stay feel a little more like home:
- Their regular food, enough for the whole stay plus a bit extra (more on this below)
- Any medication, clearly labeled with dosage and timing
- A comfort item, their bed, a blanket, or even an unwashed t-shirt that smells like you. It sounds small, but it genuinely helps
- Their leash and collar, with ID tags attached
That’s really it. Simple, familiar, and easy for our team to keep track of.
Things You Don’t Need to Bring
It’s natural to want to pack everything your dog might possibly need, but a few things you can leave at home:
- Food and water bowls — we’ve got clean, sanitized bowls ready for every dog
- A big collection of toys — one or two favorites is plenty; a full toy box just risks getting misplaced
- New items you haven’t used before — like a brand-new bed or unfamiliar treats. Familiar is far more comforting to your dog than new
- Excess “just in case” supplies — extra leashes, spare collars, and the like aren’t usually needed and are easy to lose track of
If your dog does have a specific need for a slow-feeder bowl for medical reasons, for example; just let us know ahead of time and we’ll happily make it work. But for most dogs, less really is more here. A lighter bag means fewer things to keep track of, and honestly, one less thing for you to worry about while you’re away.
How Much Food to Pack
Here’s a small tip that makes a bigger difference than you’d expect: pack a couple of extra days of food beyond your dog’s scheduled stay.
Trips don’t always go exactly to plan, flights get delayed, plans get extended by a day, and it happens more often than you’d think. Having that buffer means your dog stays on their normal diet no matter what, with zero scrambling on our end and zero upset stomachs from a sudden switch to something unfamiliar. It’s a small thing to pack, and it buys real peace of mind for everyone.
What to Expect on Drop-Off Day
By the time drop-off day arrives, if the records are sorted and the bag is packed, the rest is easy:
- Bring your dog in on their leash, food, and comfort item in hand
- Walk us through feeding times, any medication, and anything else about your dog’s routine
- Keep your goodbye warm but brief, dogs tend to settle faster when the send-off is calm rather than prolonged
- Head off to the airport knowing your dog is in good hands
That’s genuinely it. The hard part, the planning, the packing, the paperwork is done. From here, it’s our turn to take care of things, so you can actually enjoy the trip you’ve been looking forward to.
Frequently Asked Questions
1. What vaccination records does my dog need before boarding?
You’ll need proof of current core vaccinations and the Bordetella (kennel cough) vaccine, sent to us and confirmed ahead of your dog’s stay rather than brought for the first time at drop-off.
2. How early should I send my dog’s vaccination records?
As soon as your booking is confirmed is ideal. This gives enough time to resolve any gaps and get confirmation before your trip.
3. Do I need to bring bowls, toys, or extra supplies for my dog?
No, we provide bowls, and a full box of toys or spare supplies usually isn’t necessary. One or two familiar comfort items are plenty.
4. How much food should I pack for my dog’s stay?
Pack enough for the full length of the stay, plus a couple of extra days, in case your travel plans change.
5. What happens if my dog’s vaccination records aren’t up to date at drop-off?
Dogs without valid, confirmed records may need to be turned away, which is why we recommend sending records well ahead of your trip rather than at drop-off.
6. What should I do on the morning of drop-off?
Bring your dog, their food, any medication, and a comfort item, walk through their routine with our team, and keep your goodbye calm and brief, it helps your dog settle in faster.

